Hidden Slides To Back Up Your Business PowerPoint Presentations

This post may contain affiliate links and I may receive a small commission if you make a purchase using these links – at no extra cost for you. Please read my disclaimer here.

As a business professional, you understand the importance of a well-executed presentation.

Whether you're pitching a new idea to clients or presenting data to your colleagues or managers, your PowerPoint presentation needs to be on point.

But when it comes to deciding the length of your content, it can be a real challenge. How much information should you include? Finding the right balance between too much and too little content can be a challenging task

Including too much information to your professional presentation template, can lead to audience overwhelm and loss of attention, while too little information can leave your audience with unanswered questions.

Achieving the perfect balance is a delicate and tricky task. On the other hand, if your content is too sparse, you may leave your audience with unanswered questions, and your message may fall flat.

Fortunately, there is a solution to this problem: hidden slides. By using hidden slides, you can have better control over the content you present, allowing you to strike the perfect balance between too much and too little.

With hidden slides, you can include additional information that may not be necessary for the main presentation but can be accessed if needed.

In this blog, we'll explore how to use hidden slides effectively, so you can impress your audience with your professionalism and expertise.

Whether you are a veteran presenter or a beginner, these suggestions can assist you in elevating your PowerPoint presentations to new heights.

So let's dive in and discover how hidden slides can back up your business PowerPoint presentations.

Hide Slide feature

The Hide Slide feature in Microsoft PowerPoint is a handy tool that allows presenters to selectively hide certain slides from their presentation.

Hidden Slides To Back Up Your Business PowerPoint Presentations

This feature is especially useful when a presenter wants to exclude certain slides from the main presentation but still wants to keep them in the file for reference or backup purposes.

Let’s understand it with the help of an example.

Hide Slide Feature
  • If you see the images of the slide deck above, you will realize there are 8 slides.
  • The content in slide number 5, 6, and 7 is a detailed explanation of the content in slide number 4.
  • In a business scenario, one may choose not to show these extra slides at all while presenting but would like to keep a backup of the extra slides in case there’s a need.
  • In such a scenario, you can select all the slides you don’t want to be part of your business presentation and select the ‘hide’ option by right-clicking.
Hide Slide Feature 2
  • In the image above, slide numbers 5, 6, and 7 are selected and hidden.

Why is Hide Slide feature important?

The Hide Slide feature in Microsoft PowerPoint is an important tool for presenters who want more control over their presentations. There are several reasons why this feature is important:

1. Customization

The Hide Slide feature allows presenters to customize their presentations according to the needs of their audience.

By hiding certain slides, presenters can make sure that their message is clear and concise without overwhelming their audience with unnecessary information.

2. Backup

Hidden slides can also serve as a backup for presenters.

In case they need to remember to cover certain points during the presentation or if they receive questions that require additional information, they can quickly access the hidden slides without interrupting the flow of the presentation.

3. Security

The Hide Slide feature is also useful for presenters dealing with sensitive or confidential information.

By hiding certain slides, they can ensure that their audience only sees the relevant information without accidentally revealing sensitive information.

4. Time management

Presenters who use the Hide Slide feature can also save time during their presentations. By eliminating unnecessary slides, they can keep the presentation focused and on track, which can help them stay within their allotted time frame.

5. Professionalism

Finally, the Hide Slide feature can help presenters demonstrate their professionalism and expertise.

By using this feature to hide slides selectively, they can show that they have a clear understanding of their message and audience and can deliver a concise and effective presentation.

Here is how it is implemented:

  • When you start your presentation after hiding the slides, your presentation will begin from slide one and move in sequence till slide number 4.
  • After slide 4, it will skip the hidden slides (slides 5, 6, and 7) and directly move on to slide 8.
  • Technically, your audience won’t know if there are any other slides in the presentation besides the ones you showed them.

Calling the hidden slides back

After using the Hide Slide feature in Microsoft PowerPoint to selectively hide certain slides, presenters may need to call these hidden slides back during their presentation.

Hiding the slides has been easy. But what would you do if you wanted to get those hidden slides to support your presentation?

The simple option would be to unhide those slides and rerun the presentation.

But we have a smarter way of doing that by using the hyperlink feature. Let’s see how.

The Hyperlink feature

The Hyperlink feature
  • Let’s suppose you need more information to support slide number 4.
  • Select slide number 4.
  • Insert any symbol against or before the point. We have inserted 3 ovals from the shapes option in the menu bar and placed them before all the points from slide number 4.
  • The supporting information to point 1 from slide 4 is on slide 5, which is hidden.
  • So, go to the insert option in the menu bar and choose the hyperlink option.
  • Once you choose the hyperlink option, go to ‘Place in this document,’ and then select the slide with which you would want to link this point.
  • Click ‘ok,’ and the slide is linked.
The Hyperlink feature 2
  • So, the next time you run the presentation, you can click on the shape before the point that leads you directly to the linked hidden slide.
  • See the image above to understand better. You can link the rest of the shapes in this slide with other relevant hidden slides and call them as and when required.
  • The shapes here have been used just for illustration; you can add and link new text or link the existing text on the slides.
  • A business professional may need to use this hyperlink feature repeatedly; in that case, you should use the shortcut for a hyperlink: Ctrl+k. This will work!

Coming back from the hidden slides

  • You have easily moved from one slide to another using the hyperlink option, but once you have shown the content on the hidden slide, you might want to go back to the original/previous slide.
  • In that case, link this slide to the previous one (Again, using shapes or text).
  • So, with one click, you are back to the previous one without starting the presentation from square one because doing so would defeat the whole purpose of using this hyperlink option.

Jumping from one slide to another

  • You wouldn't want to hide any slides when you are sure that your PowerPoint presentation's content is relevant and has to be shown.
  • When you start your presentation, you might get random questions. Some questions might not pertain to the slide that you are explaining; questions may be related to content from a distant slide, so do you have to browse through each slide to get to the relevant slide?
  • The answer is no. All you have to do is enter the value of that slide and hit ‘enter.’
  • You will directly switch to that slide. This way, you can return to the earlier one by typing the value.
  • This option is very useful when your PowerPoint presentation is loaded with too many slides.
  • All you need is a handout with slide numbers, so you don’t have to memorize them.

Wrapping it up

The Hide Slide feature in Microsoft PowerPoint is a powerful tool that can help business professionals deliver effective presentations with more control and customization.

By selectively hiding slides, presenters can ensure that their message is clear and concise and that they are able to cover all the necessary information without overwhelming their audience.

Moreover, hidden slides can serve as a backup plan in case of any unforeseen circumstances or if the presenter needs to provide additional information.

The Hide Slide feature also helps ensure security and professionalism by allowing presenters to selectively show their audience only the relevant information.

By using the Hide Slide feature wisely and calling back hidden slides as needed, business professionals can create impressive and impactful presentations that engage and inform their audience

So, the next time you prepare your PowerPoint presentation, don't forget to take advantage of the Hide Slide feature and make your presentation a success.

About the author 

Peter Keszegh

Most people write this part in the third person but I won't. You're at the right place if you want to start or grow your online business. When I'm not busy scaling up my own or other people' businesses, you'll find me trying out new things and discovering new places. Connect with me on Facebook, just let me know how I can help.

{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}