A Guide To Running an HCP (Healthcare Provider) Website Smoothly

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In the era of digital transformation, having a functional and efficient website is imperative for Healthcare Providers (HCPs). 

From offering patient portals to disseminating medical information, an HCP website serves multiple roles.

Importance of website functionality

In the healthcare domain, website functionality takes on an added layer of complexity. It's not merely a question of aesthetics or ease of navigation. 

Importance of website functionality

A well-functioning HCP (Healthcare Provider) website should serve as a virtual extension of your healthcare facility, capable of offering essential services, safeguarding patient information, and facilitating patient care

Below we delve into two core functional aspects that cannot be overlooked: User-Friendly Patient Portals and Telehealth Integration.

User-friendly patient portals

A patient portal serves as the digital gateway between the healthcare provider and the patient. These portals need to be designed with the utmost attention to detail, keeping the end-user experience in mind.

Ease of use

  • Intuitive Layout: The design of the portal should be intuitive, allowing users to quickly navigate to the section they require, whether it's scheduling appointments, accessing test results, or paying bills.

  • Prompt Support: Offering live chat or quick-response customer service can assist users facing difficulties, enhancing the overall user experience.

  • Multi-language Support: Depending on the demographics of your patient base, offering multi-language support can be invaluable.


  • ADA Compliance: Make sure your patient portal is compliant with the Americans with Disabilities Act (ADA) to ensure it’s accessible to people with disabilities.

  • Mobile Responsiveness: With many users accessing portals through mobile devices, a mobile-responsive design is crucial.

  • Text-to-Speech Features: Implementing text-to-speech features can be particularly useful for visually impaired users.


2FA multi-factor authentication
  • Two-Factor Authentication (2FA): A two-step verification process adds an additional layer of security.

  • Encryption: All data transfer within the portal should be encrypted to protect sensitive patient information.

  • Regular Security Audits: Conducting regular security audits can help in identifying and rectifying potential vulnerabilities.

Telehealth integration

Telehealth services have seen a surge in demand, particularly in light of global health concerns. Integrating telehealth services into your HCP website is not just an added feature but a necessity.

Seamless operation

  • Single Sign-On (SSO): A single sign-on feature will enable users to access telehealth services without requiring multiple logins.

  • Easy Scheduling: Allow patients to easily schedule and reschedule telehealth appointments directly through the portal.

  • Virtual Waiting Room: Implement a virtual waiting room where patients can 'wait' before the healthcare provider is ready to see them.

User guidelines

  • Step-by-Step Tutorials: Provide comprehensive, easy-to-understand tutorials on how to access and use telehealth services.

  • FAQ Section: An FAQ section dedicated to telehealth can help answer common questions and alleviate user concerns.

  • Live Support for Telehealth: During a telehealth session, quick access to technical support can resolve issues as they arise, improving the overall patient experience.

By giving focused attention to the development of user-friendly patient portals and the integration of telehealth services, healthcare providers can significantly enhance the functionality and user experience of their websites. 

This not only makes healthcare more accessible but also instills confidence in patients about the security and effectiveness of their healthcare provider's digital offerings.

Quality content matters

Content is not just king; in the context of Healthcare Provider (HCP) websites, it's the backbone. Well-curated and informative content can accomplish several goals, from educating patients to enhancing search engine visibility. 

Quality content matters

Importantly, the content must be scientifically accurate, easily digestible, and up-to-date. This section covers two critical content types: Medical Blogs and Articles, and Visual Content.

Medical blogs and articles

The written word is a powerful tool, especially in conveying complex medical information in an accessible format. Medical blogs and articles can serve as a go-to resource for patients seeking clarity on their conditions, treatment options, or general health and wellness tips.

Credible sources

  • Peer-reviewed Journals: Whenever possible, information should be sourced from peer-reviewed medical journals to ensure its accuracy.

  • Expert Opinions: Interviews with or contributions by healthcare professionals can lend authority to your articles.

  • References and Citations: Always include references and citations so that readers can cross-verify the information.

Variety of topics

  • Patient-Centric Issues: Topics like preventive care, symptom recognition, and managing chronic conditions can be valuable to existing or potential patients.

  • Technological Advances: Covering the latest medical technology educates patients about their treatment options.

  • Medical Supply Store: Introduce topics related to running a medical supply store, especially for aspiring healthcare entrepreneurs. Discuss how platforms like WordPress can make this easier.

Visual content

Sometimes, words are not enough. Complex medical information can be much more easily understood when visual elements are involved. 

Infographics and videos can serve as supplementary content types that enhance the overall user experience on your HCP website.


  • Procedure Explainers: Simplify complex medical procedures into easy-to-understand steps using infographics.

  • Health Statistics: Present statistical data on prevalent medical conditions or treatment efficacy in an easily digestible format.

  • Timeline: For ongoing treatment plans or recovery procedures, timelines can help patients understand what to expect at each stage.


  • Patient Testimonials: Video testimonials can instill confidence in prospective patients and demonstrate the efficacy of your services.

  • Procedure Explainers: Video content can give a more in-depth look into common procedures, preparing patients for what to expect.

  • Doctor Interviews: A video interview with healthcare providers can help humanize the medical team and provide valuable information at the same time.

Focusing on quality content not only elevates your website's value but also contributes to a more educated and engaged patient community. 

From medical blogs backed by credible sources to visually engaging infographics and videos, a well-rounded content strategy can significantly enhance your website's impact and reach.

How to drive more traffic to your HCP websites

According to Phamax Digital, driving traffic to your HCP website is essential for visibility and increasing your patient base.

SEO best practices

SEO best practices
  • Keyword Research: Understand what potential patients are searching for and include those keywords naturally in your content.

  • Page Optimization: Make sure each page is optimized for search engines, including meta-descriptions, headers, and images.

Social media advertising

  • Target Audience: Use social media platforms to target potential patients based on demographics, location, and interests.

  • Engaging Content: Create posts that are engaging and encourage social sharing to increase reach.

Website maintenance and updates

Maintaining the health of an HCP (Healthcare Provider) website goes far beyond the initial launch. An outdated or dysfunctional website can not only disrupt user experience but can also compromise the security of sensitive patient information. 

Hence, regular website maintenance is indispensable for ensuring uninterrupted services and safeguarding data. This involves aspects like software updates and backup & recovery processes.

Regular software updates

Consistent software updates are the bedrock of website security and functionality. Whether you're adding new features or simply updating to comply with the latest security protocols, staying current is non-negotiable.

CMS updates

  • Scheduled Checks: Set a schedule to regularly check for updates if you are using a CMS like WordPress. Some platforms notify administrators when an update is available.

  • Compatibility: After each update, test to ensure all features are still functional. Sometimes updates can break existing configurations.

  • Change Logs: Always read the change logs that come with each update. They tell you what’s new, fixed, or improved, which can have direct implications for your site.

Plugin management

  • Audit and Update: Regularly audit the plugins you are using. Outdated plugins can be a security risk.
  • Quality Over Quantity: Only use plugins that are essential to the functionality of your site. More plugins mean more potential vulnerabilities.
  • Compatibility Checks: Always check for plugin compatibility with your CMS, especially after updating the CMS itself. Incompatible plugins can result in a malfunctioning site.

Backup and recovery

Despite all precautions, things can go wrong. This is why having a robust backup and recovery strategy is crucial for any HCP website.

Data backup

  • Automated Backups: Employ automated backup solutions that save both the backend databases and frontend site files.
  • Offsite Storage: Store backups in an offsite or cloud location, in addition to the server where your site is hosted.
  • Frequency: Depending on the scale and update frequency of your website, decide whether daily, weekly, or monthly backups are most suitable.

Security measures

  • SSL Certificates: Secure Socket Layer (SSL) certificates encrypt the data transmitted between the server and the user, making it a must-have for any website, especially those dealing with sensitive patient information.
  • Firewalls: Use both application-level and server-level firewalls to filter out malicious traffic.
  • Two-Factor Authentication (2FA): Implement 2FA for administrator logins to add an extra layer of security.

A proactive approach to website maintenance minimizes downtime and security risks, thereby providing a smooth and secure experience for both administrators and end-users. 

From regular software updates to a comprehensive backup and recovery strategy, investing in maintenance ensures the longevity and reliability of your HCP website.

How to start a medical supply store with WordPress

While not directly related to running an HCP website, understanding how to start a medical supply store with WordPress can be beneficial. 

How to start a medical supply store with WordPress

WordPress offers various eCommerce plugins that make it easy to set up an online medical supply store. This can be linked to your HCP website as an additional resource or service.

  • Choose the Right Theme: Opt for a professional and clean theme that aligns with the healthcare industry.
  • Inventory Management: Make use of plugins that help manage your inventory efficiently.
  • Secure Payments: Ensure that the payment gateway you use is secure and reliable.

Final remarks

Running an HCP website is not a set-and-forget operation; it requires constant attention to functionality, content quality, traffic generation, and routine maintenance. 

By focusing on these core areas and making use of platforms like WordPress for additional features such as starting a medical supply store, healthcare providers can offer a seamless and informative online experience for their patients.

About the author 

Peter Keszegh

Most people write this part in the third person but I won't. You're at the right place if you want to start or grow your online business. When I'm not busy scaling up my own or other people' businesses, you'll find me trying out new things and discovering new places. Connect with me on Facebook, just let me know how I can help.

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