Essential Office Space Management Tips For Increased Productivity

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Running a business can often be very challenging, especially because there are so many different aspects of it that have to constantly be taken care of. One of them is related to productivity.

We all have those days when we feel like we're not capable of doing anything like we lack motivation to move, let alone do something that's more demanding. And there's no need to remind you that productivity is the heart and soul of every company.

But is there anything that you, as an employer can do to stimulate your workers? Of course, there is. Today, we'll focus on the tips that are related to space management that will definitely boost everyone's productivity. So let's check them out together!

Plants are for sure a nice idea 

Now, this may not seem like the most effective idea to some of you, but it’s actually far more useful than you may think at first glance. Many people believe that being surrounded by nature is beneficial in many ways.

Plants Are For Sure A Nice Idea

And it doesn’t just positively influence our positivity and motivation, but productivity as well. Plants are not just visually appealing but they are also our air purifiers which is a great thing because then our entire environment becomes instantly more serene.

And it is widely known that if our work environment gives people this vibe, then they are going to be a lot more relaxed and won't be under stress. Therefore, if you're looking to enhance your office in various ways, then we suggest purchasing some lovely plants and you'll quickly notice how things will change for the better.

Eliminate disruptions

These days, we can come across offices that have that trendy, open layout, that leans toward open office space. Even though we understand why people love this design, we would still like to remind you, that according to the statistics, precisely these sorts of designs cause a lot more distractions.

And if you want your staff to be more productive and diligent, then you need to focus on creating a workplace that doesn’t come with too many disruptions. So what can be done in these types of situations?

There are two options at your disposal that are efficient. You can either tell them to work from home at least one or two days a week, or you can advise them to find a relatively isolated space (from all the noise and crowd) and to concentrate on the most crucial tasks they have.

Another thing that you can do that can be of huge help is to give your workers noise-canceling headphones and implement a rule that will suggest answering emails at certain times of the day. All of this is going to create a very productive work environment.

Opt for a meeting room booking system

Having an organized meeting is essential and can benefit your business in a variety of different ways. A good meeting is going to help all of you be on the same page and simultaneously, work on developing effective strategies that will help you take your company to the next level.

Opt for a meeting room booking system

Although in practice this sounds spectacular, the reality is, unfortunately, a little bit different, meaning that it’s oftentimes hard to pull this off. But there’s no need to be negative about this, due to the fact that nowadays, you can consider using meeting rooms management software that’s going to solve all your problems when it comes to this. How come?

There are several benefits of utilizing this system, and we're about to mention a few. For starters, with the help of this tool, you'll be able to increase the efficacy of meeting rooms. Furthermore, this software is capable of keeping track of who is currently employing meeting rooms, and at the same time, estimating different things, like the number of meeting rooms required, the size, and many others.

Apart from that, your workers will no longer waste their time trying to find an available meeting room, but will rather focus on other important aspects of their work.

Prioritize space planning

The next step that would be smart to take is to think of all the departments you have and appoint spaces for them, and concentrate on developing the space layout, such as collaborative spaces, workspaces, an area where your staff will be able to just chill and relax, etc.

If you do not have the slightest idea what needs to be appointed where you can always talk to your employees to learn more about their demands and needs. This way, you'll understand much better workflow patterns, which is going to help you properly determine the space for every single department that's within your firm.

The lighting cannot be forgotten

Now, here’s a suggestion that simply must be prioritized, otherwise, you’ll cause numerous issues to your employees that could have easily been prevented. Bear in mind that poor lighting can lead to problems, like eye strain, fatigue, and headaches, which all can seriously negatively affect someone's productivity.

Even though this may seem a bit gloomy right now, what’s great about this issue is that can easily be resolved. All you have to do is to enhance the lighting in the office. Without a doubt, one of the simplest ways to do so is by giving your workers access to natural light.

The lighting cannot be forgotten

Not only will something like this help them see and work much better, but it’s also going to improve their mood. In case you didn’t know, some reports have shown that precisely natural light makes people very productive and happy.

In addition, these reports have concluded that individuals who work close to a window actually have a much better night’s sleep, which means that they are going to be a lot more productive at work. 

Of course, we know that you're not able to put every member of your team near the window, but what you most definitely can do is invest in first-class lighting.

It doesn’t hurt to consult your employees

Since a vast majority of people spend a lot of their time in the office, it’s always advisable to provide them with the space that’s going to help them be as effective and productive as possible.

At the end of the day, if your staff doesn’t feel relaxed and comfortable in a particular space, they won’t be able to give one hundred percent of their effort. Thereby, if we were you, we would consult them to see what they would add or eliminate for the workspace.

Why is this such a good idea? Namely, when people are consulted for anything that's relevant, they are going to feel like they are being appreciated and that their opinion is valued. And there's no need to remind them how all of this is going to impact their productivity, in the most positive way, of course.

By discussing this with them (regarding office remodeling and enhancement), they are going to get a better grasp on how everything inside the office functions and how it’s supposed to be employed which is undoubtedly, a great thing.

Prioritize a productive work routine

Everybody needs to have some sort of work routine, so the same goes for you and your staff. If it’s established the right way, it’s going to help them be a lot more invested and productive. So what can be done in these instances?

Prioritize A Productive Work Routine
  1. Let’s begin with time management – Not every single task is equally urgent and important, hence you should focus on the ones that are the most essential, for the time being. For these purposes, you can utilize a to-do list so that all of you can stay on track. Besides that, you should also set realistic goals and that can be achieved relatively fast and easily while integrating time management skills to enhance productivity, prioritize tasks, maintain focus, and balance work and personal life. We would like to remind you that no matter how important some tasks may be, you shouldn't forget to take breaks. After all, you are not a robot, you need some time off.
  2. Multitasking is a huge no-no – Yes, we know that a lot of people think that multitasking is the key and that precisely something like this is going to help them execute everything very fast. Although multitasking may be okay for some people, keep in mind that it can frequently be very demanding and draining and can negatively affect productivity. Consequently, instead of forcing it, it would be much better if you (along with your workers) would concentrate on one task at a time. Don't worry, this strategy is equally as effective. Don't forget that multitasking can often be counterproductive and lead to various mistakes.
  3. Breaks, breaks, breaks – As we stated above, none of you are a machine, therefore, you cannot expect anyone (and yourself too) to work constantly. Breaks (if not taken all the time) are actually very beneficial and can help your staff stay productive and be a lot more relaxed.


We live in a world where everything is moving at the speed of light, that’s why it’s of huge importance to focus on boosting productivity, and you’ll be able to do that if you implement some of these tips.

About the author 

Peter Keszegh

Most people write this part in the third person but I won't. You're at the right place if you want to start or grow your online business. When I'm not busy scaling up my own or other people' businesses, you'll find me trying out new things and discovering new places. Connect with me on Facebook, just let me know how I can help.

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