The Different Tech Tools That Can Improve Your Nonprofit

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Running a nonprofit is hard, and there's no denying it. The field is still young and constantly changing, and nonprofits need to adapt almost constantly. There's a lot of work involved, including researching things like funding, managing volunteers or board members, hiring staff that fit into your mission—the list goes on and on. 

Thankfully, technology is here to help. Here are the tools that can improve your nonprofit.

Case management software

If you're trying to run a nonprofit, case management software can help reduce the amount of time you spend on administrative tasks. Instead of spending hours on end in front of your computer, putting together reports or getting input from volunteers, you can use case management software from CaseWorthy or from another reputable company to automate these tasks for you. 

The Different Tech Tools That Can Improve Your Nonprofit_

That's not all, though—many times you can use case management software to find new volunteers or board members, see if they fit in with your organization and schedule interviews.

To illustrate the potential time savings, here's a little example. Let's say you have 5 applications in your inbox for positions at the nonprofit. Using case management software, you can quickly scan the applications to see if they're aligned with what you're looking for in terms of skills and experience—and then schedule interviews with each applicant using the software.

Because these programs are usually cloud-based, you can do all of this from anywhere. With your smartphone! You no longer need to be tethered to your desk to manage the talent at your nonprofit. Case management software is one of the best tech tools out there.

Custom software development

Nonprofits will always require software that is specific to the organization's needs. With custom software development, you can design programs that fit your requirements precisely, instead of spending time and effort to try to find the perfect solution in an off-the-shelf product.

Want to track where your volunteers are so their whereabouts are available at any given time? Custom software development makes this possible! When you work with a reputable custom software development company, they'll work with you to create the perfect solution for your nonprofit.

Not only will this save you time and effort—again, more time is spent searching for something that isn't quite right than using what you already have—it allows you to get more done without having to rely on others.

Accounting software

Another great tool for automating tasks, accounting software makes keeping your finances in order easy. You can track everything you've spent or received—as well as forecast what's to come by entering the expected income and expenses of the business for the next month, quarter or year—and then monitor your progress. 

Accounting software

Nonprofits are often short on money. With accounting templates and software, you can create reports to determine where you stand financially with your organization and provide that information to donors or potential board members without spending hours typing up numbers by hand.

Chatbot software

Chatbot software is one of the newest communication tools available for nonprofits. The technology uses artificial intelligence to automatically answer questions that are asked using natural language, which enables you to handle more queries without having to put in the time required by older communication methods. Chatbot software is an especially good tool if your organization needs to interact with multiple nations or has a global focus. Not only can you have all of your information translated to make sure it meets the needs of international audiences, but you can also use chatbot software to tell stories relevant to each culture.

Because chatbot software is automated, there's no need for recordings or translations, making it one of the most efficient communication tools available.

Media monitoring software

The media are still a big player in influencing society and affecting change—and nonprofits need to be there. Media monitoring software allows you to track media coverage about your organization, your policy program, or anything else related to your cause. Media monitoring can help with damage control if negative coverage arises, but also provides valuable insight into what topics the public is talking about, so you know which issues to focus on.

This is an invaluable tool for media relations campaigns, but it's also a great way to monitor your brand from a public perception standpoint. By watching what people are saying about you online, in print and on traditional and social media, you can improve how future outreach programs come together and make sure that this content reaches the right audience.

Customer relationship management software

Nonprofits are always looking for ways to engage with their audience more deeply, and CRM is one of the best tools out there. It provides you with a contact list where you can track anything from philanthropic support to newsletters subscriptions.

There are many online CRM providers that offer customizable packages catered specifically to your needs as a nonprofit. Customizations could include adding fields specific to your nonprofit, such as an address or donation preference, so you can easily follow up with individuals.

Document sharing software

Nonprofits are busy organizations. They need to keep track of everything from their employees' birthdays to which interns are working on what projects, and the right document sharing software can help them accomplish this without having to constantly re-create documents or send out reminders for upcoming events.

document sharing software

Document sharing software can be used internally—which can reduce the risk of data loss due to obsolete information—or you can use it for collaboration with other nonprofits, donors or volunteers. You can also create a protected website for your organization to make sure no one except authorized individuals has access to do anything but read the contents.

Search software

Search software is useful in many different capacities. You can use it to search for grants for which you may be eligible, but you can also use it as a filing system for staff members. For example, if an intern is working on a project related to the environment, she could search that subject area of your database and find any previous work that has been done along those same lines, so she isn't trying to reinvent the wheel.

To further illustrate this functionality, let's say your organization works with parents. You can create a database of articles and guides that relate to parenting, so you could easily search for the appropriate documents in one place without having to scroll through many different websites or dig through older emails.

Scheduling software

Scheduling software has gone from being an internal tool used only by the admin of an office to something that even adventurous people use. The ability to schedule meetings or tasks is useful for anyone who has a busy life juggling different commitments, so it's also essential for any nonprofit that has employees with busy schedules.

The ability to create meetings or events, input the people who are attending and send out invitations is invaluable. This scheduling software gives you the opportunity to track who is working on what projects, so you can make sure your time stays productive instead of being dedicated to miscellaneous meetings that result in wasted time and accomplishing nothing.

Online survey tool

If you want to understand how your audience feels about certain issues, what programs are their favorites, or any other questions you might have, an online survey tool is the easiest way to get that information. You can directly access the people you need for specific initiatives and projects without having to market yourself through indirect means.

Through this software, you can reach out to people who have been in your audience for years or contact new supporters.

Donations software

Taking donations can be a challenge when implementing fundraising ideas for nonprofit organizations, especially if they’re small and don’t have much infrastructure. You have to create a payment structure that works with your organization, but then you have to handle the processing of all those fees. With donation software, you can accept online payments as well as offline credit card transactions, so there's one less free to worry about. 

Donations software

There are many donation-related issues that you will save yourself from when you use this software. For example, there won't be a need to re-enter information once it's been entered the first time or worry about double payments. The best thing is that some of these companies can also help with filing taxes and making sure all the proper receipts and documentation is filled out.

Video conferencing software

Video conferencing software allows people who are working in the same organization to communicate in real-time. Instead of emailing back and forth, they can sit down in front of a computer and make sure their message is received exactly as intended—without any misunderstandings.

Video conferencing is also useful for teaching new volunteers how to interact with their current volunteers. Because it can be a difficult concept to get across through a written medium, new or inexperienced staff members may understand the importance of interacting face-to-face with others who have been working on your cause for years. It's also a great way to hold staff training sessions without having to fly everyone in from across the country. 

In the realm of nonprofit outreach, leveraging the expertise of specialized agencies can make a significant impact. Consider exploring the services of, a non-profit marketing agency, to discover innovative strategies such as non-profit video marketing that can elevate your organization's presence and mission.

Conclusion: the different tech tools that can improve your nonprofit

If you want to run your nonprofit more effectively, or if you want to get more exposure for your cause, then you need the kind of technology that comes with staying current in this digital age.

The best part is that many of these technologies are free or low cost when it comes to their basic packages.

About the author 

Peter Keszegh

Most people write this part in the third person but I won't. You're at the right place if you want to start or grow your online business. When I'm not busy scaling up my own or other people' businesses, you'll find me trying out new things and discovering new places. Connect with me on Facebook, just let me know how I can help.

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